5 Google Drive productivity add-ons for remote workers
Google on Tuesday announced a planned update to the permissions window for its Docs, Drive, and Sheets apps that is designed to make sharing files less confusing. Now, when you click the share button, the box that pops up has a clear distinction between who the file is being shared with through a searchable directory of your contacts or co-workers and the permissions the link has… Read More about this at “The Verge“…
Learn about secret URL tricks for Google Drive to quickly create direct download links, copy or preview shared files in Dr
You are probably wondering, ‘Why would I want to create download links from uploaded Google Drive Files or Folders?’.
From a personal (and business) stand point, being able to send a Google Drive file and not have to worry about if the receiver can figure out how to download it is a major plus. There are many reasons why creating a direct link to a file is useful, and luckily there is an easy way to do this. It is called “G-Drive Linker“.
G-Drive Linker is a utility that can turn any single link download into a professional direct link without the distraction of Google Drive popping up. No more confused customers not knowing how to download their files. With G-Drive Linker simply paste your shareable link from Google Drive into the open box and your URL is automatically converted into a single link download that anyone can access. The documents are downloaded without any Google Drive window popping up, keeping all of your other files secure! Once the “direct download links” are created, you can then export the links into a shared CSV spreadsheet. This spreadsheet can be opened with any spreadsheet application or even a basic text editor, ensuring that anyone can view and download your shared files.
The developer of “G-Drive Linker” (Gray Technical) had reached out to “What’s On My PC” and asked if I would do a post on this product. If you visit “Gray Technical” web site you will find they have many business related software products that range from graphic design, cad software, excel software and utility software.
Try G-Drive Linker today and see how how much time you can save!
The first five times are free!
When signing up for a Google account you get 15 GB of storage space in the cloud. That space is shared by Gmail, Google Drive and Photos. If you have a Google Account you can see what space these accounts are using by visiting google.com/settings/storage. Below is a screenshot of my account space allocations (after I had cleaned up things). If you notice I have 19 GB of storage. Somewhere along the line I had somehow acquired an additional 4 GB of space (to give me 19 GB, but I don’t remember what I did to get that).
Gmail will consume space if you send/receive a lot of email with attachments, but it takes years for see it is really impacting your allotted Google account space. I have been using Gmail since it inception (April 1, 2004) and I have used 9+ GBs. I will soon work on a strategy to backup those emails (to my computer) and back the account down to about a years worth of emails. Many people do not save emails, but I do. I will soon post an article on what you can do to backup your Gmail emails to your computer.
Google Drive, items that don’t take up space are: Google Docs, Sheets, Slides, Forms, Sites, and files in “Shared with me.” Other files that you store on Google Drive, such as PDF’s, videos, photos, and any file that is not a native Google file… are counted against your allotted space.
Google Photos is often the culprit of consuming Google Drive space because we take a lot of photos that auto upload from your smartphone; and, today’s smartphones take photos that are of “full resolution” quality that are large in file size. A workaround to this is that Google will allow you to store photos, unlimited for FREE, as long as you allow Google to take that “full resolution” quality photo and convert it to a “high quality” photo. To make sure you are allowing Google to make the conversion, on a computer, go to photos.google.com/settings. Make sure “High quality (free unlimited storage) is selected.
If you see that some of your photos is using space, you can click on “Recover Storage” and those photos that are accumulating space will be converted to “High quality” photos. I did this and took an hour or two before I noticed a difference in my drive space. I hadn’t even realized that I had photos (and videos) that were consuming drive space.
I hope what I posted here gives some insight on how Google manages and allocates your drive space. In summary, Gmail emails with large attachments will eat up space; files that are not created by or converted to the Google Doc file formats will eat up drive space; and, photos that you do not allow Google to convert to “high quality” will eat up drive space.
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Here’s how to can back-up your docs to your computer in real-time with one of Google Drive’s own tools… Visit TNW to learn more…
Today’s Thoughts From Rick – “A Tip When Moving Photos From Google Drive to Google Photos”:
Back in July (2019), Google made a change that has had an impact on many of us and how we store our photos. Prior to that date, you could save your photos to Google Drive and they would show up in Google Photos. After that date, any photos you saved in Google Drive “will not” show up in Google Photos. In essence, Google separated the two services. In the present, if you have photos to upload, upload them directly to Google Photos. The dilemma for many folks, including me, is that I had thousands of photos in Google Drive that I need to transfer or move to Google Photos. Google did provide an avenue to do this in Google Photos. If you go to Google Photos, you will see an upload option and under that option, you now see “Google Drive” and “Computer”.
If you select “Google Drive” you will be taken to “Google Drive” where you can select the photos you desire to upload. This is where the fun begins. Google did not provide an easy way to do this which has me wondering if they wanted you to upload the photos, to begin with (???).
A tip I want to try to explain is this: Typically in a file folder (on a computer), if you select “CTRL-A” in combo on your keyboard, you can select all the files. This does not work in Google Drive where photos are concerned. It only allows you to select the first 50, which is not helpful at all when you have thousands of photos. To get around this, what I found is that, if you hold down the “Shift Key”, select the first photo, let up on the “Shift Key”, scroll to the very last photo, hold down the “Shift Key” again and select the last photo; this will select all of the photos. Even this process is not a quick process and you have to be patient for all of the photos to be selected. Another option is to hold down the “Shift Key”, select the first photo, and while holding the “Shift Key”, scroll to the last photo. As you are holding down the “Shift Key” and scrolling, you will see a count on how many photos are being selected. When done either of the processes as I have stated, click on “Upload” and you will see a dialog box showing the photos being uploaded to the Google Photos. It took me a couple of times to practice this, but it does work.
Tell me why Google did not have an option where you could “select all” photos is beyond me. My goal is to move all my photos from Google Drive to Google Photos to reclaim space on Google Drive. It is my understanding, those photos on Google Drive are now being counted toward space being used if they are left there. If you know of a better way of doing all of this, I welcome the solution(s).
Today’s Tech News Briefs:
Windows 10 build 19033 is rolling out to the “Fast and Slow” rings of the Windows Insider Program; AND, according to the company the version number will be “2004” to prevent confusion with other products, such as “Windows Server 2003.”; Music born from a relentlessly warming planet; AND, “New” Chromebook users can get 3 months of free Disney+…
Today’s Software Pick:
The Great Suspender – This browser extension will make Google Chrome run like butter by suspending tabs you are not using. Highly recommended; especially, if you are someone that opens multiple tabs.
Today’s Android Pick:
Christmas Ringtones 2019 – Is your Android ready for Christmas? If not, you’ve come to the right place. This app has all the Christmas tunes you can think of and then some. Hundreds of Christmas ringtones, preview and install them in seconds. Check daily updates for more.
Today’s “How To” Pick:
Today’s Amazon Deal (don’t know how long this deal will last):
Amazon has the Mission: Impossible 6 Movie Collection Blu-ray + Digital 7-Disc Box Set for $20 with free shipping on $25+ or with Prime…
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Notes for Google Drive is a Google Chrome browser extension that allows you to easily create notes from within Chrome that are automatically synced as Documents to your Google Drive account.
* automatically saves to Google Drive as soon as you start typing
* drag and drop reordering of notes
* quick access buttons for opening and editing in Google Drive
* does not require you to be signed into Chrome. This is perfect for when you want to access your notes on work and non-personal computers.
Google Drive on Android now supports encrypted Office files [APK Download]
Engaget reporting that Google is launching a new set of plans (for Google Drive), nicknamed Google One, that gives you and your family considerably more drive space.
Google has added a new 200GB plan for $3 per month, and the 2TB plan is down to $10 per month from the earlier $20. Existing tiers are still hanging around and range from 100GB for $2 per month to a hefty 30TB for $300 per month.
With Google’s new “Backup and Sync” tool you can sync some or all your files and folders on your computer to Google Drive.; AND, you can (also) sync files and folders in Google Drive to your computer for offline use. To download and learn how to use the new tool — CLICK HERE
Backup and Sync is an app for Mac and PC that backs up files and photos safely in Google Drive and Google Photos, so they’re no longer trapped on your computer and other devices. Just choose the folders you want to back up, and we’ll take care of the rest.
SOURCE: Google Blog
This is a question I recently searched for using Google. What I found is that there is no easy way on Facebook to download a video that has been posted by another party; however, I did find savefrom.net that will download a Facebook video providing you have the URL for the video.
To get the URL, simply right mouse click on the video, click on “show video URL”, then click on the “URL” (to highlight it), then hit “Ctrll+C” to copy the URL to the clipboard (or you can right mouse click and select “copy” which will copy the URL to the clipboard). After you have copied the URL to the clipboard, go to savefrom.net and enter the URL in the input field at the top of the main page. This action should present a download button where you can initiate the download (which will either be in MP4-HD or MP4-SD file formats).
With safefrom.net you can also download audio, video, and other types of files from various websites and social networks such as youtube.com, vk.com, vimeo.com, and others.
GEEK SQUEAKS’ OF THE WEEK
Keeping You Safe With Google Play Protect – One of the biggest security risks you’re likely to face is simply losing your phone. To help in these times of need, we’re launching Find My Device as part of Google Play Protect. With Find My Device you can locate, ring, lock and erase your Android devices—phones, tablets, and even watches… READ MORE
How To Unlock A Locked Account in Windows 10 – This tutorial explains how to unlock a locked account in Windows 10. A user account is locked when total number of invalid login attempts are reached. In that case, that particular user account is locked for 30 minutes (default lockout limit) or it can be more if you have manually set account lockout time… READ MORE
Note-taking made easier for everyone—redesigning OneNote – As Microsoft CEO Satya Nadella said, “We will focus on designing and building products that our customers love and that are accessible to everyone and built for each of us.” In this update, we focused on making OneNote more usable for those with disabilities—such as vision and mobility impairments… READ MORE
Malwarebytes AdwCleaner 6.044 – a free anti-malware app that deletes adware, PUP’s (Potentially Unwanted Programs), toolbars, and browser hijackers… READ MORE
How to add a second clock to the Windows taskbar – All modern versions of Windows allow you to add up to two additional clocks. To do so… READ MORE
How To Remove A Photo From Your Device But Not Google Drive – If you bought a device that doesn’t have a lot of storage space, this is a great way to make sure you don’t run out of space on it… READ MORE
Stop users copying PDF text with PDF Anti-Copy – PDF Anti-Copy is a free tool which protects PDF content by preventing users selecting or copying its text… READ MORE
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What in the world is Natural Language Processing?
Natural Language Processing (NLP) is a fancy way of saying “search like you talk.” You can type things like “find my budget spreadsheet from last December” or “show me presentations from Anissa.” Drive will understand what you mean and give you the option to click for those specific search results. Drive NLP will get better with each query — so keep on searching. 😉 — Source: Google Drive Blog
ALSO, if you cannot spell very well…
When you’re trying to find a doc fast, it’s easy for typos to slip into your search. Drive now has a new autocorrect feature that suggests corrections to misspelled search terms — which can really help when your brain is moving faster than your fingers. — Source: Google Drive Blog
As with any online file storage site, you are assigned a quota (the threshold that is reached when your online drive is full). TechRepublic posted a “how to” article that will show you how to check your quota on your Google Drive. You will need to be logged into your Google account for these tips to work. What is nice about this is that you can determine where the spacehogs are with these tips…