Google on Tuesday announced a planned update to the permissions window for its Docs, Drive, and Sheets apps that is designed to make sharing files less confusing. Now, when you click the share button, the box that pops up has a clear distinction between who the file is being shared with through a searchable directory of your contacts or co-workers and the permissions the link has… Read More about this at “The Verge“…
Learn about secret URL tricks for Google Drive to quickly create direct download links, copy or preview shared files in Dr
You are probably wondering, ‘Why would I want to create download links from uploaded Google Drive Files or Folders?’.
From a personal (and business) stand point, being able to send a Google Drive file and not have to worry about if the receiver can figure out how to download it is a major plus. There are many reasons why creating a direct link to a file is useful, and luckily there is an easy way to do this. It is called “G-Drive Linker“.
G-Drive Linker is a utility that can turn any single link download into a professional direct link without the distraction of Google Drive popping up. No more confused customers not knowing how to download their files. With G-Drive Linker simply paste your shareable link from Google Drive into the open box and your URL is automatically converted into a single link download that anyone can access. The documents are downloaded without any Google Drive window popping up, keeping all of your other files secure! Once the “direct download links” are created, you can then export the links into a shared CSV spreadsheet. This spreadsheet can be opened with any spreadsheet application or even a basic text editor, ensuring that anyone can view and download your shared files.
The developer of “G-Drive Linker” (Gray Technical) had reached out to “What’s On My PC” and asked if I would do a post on this product. If you visit “Gray Technical” web site you will find they have many business related software products that range from graphic design, cad software, excel software and utility software.
Try G-Drive Linker today and see how how much time you can save!
The first five times are free!
When signing up for a Google account you get 15 GB of storage space in the cloud. That space is shared by Gmail, Google Drive and Photos. If you have a Google Account you can see what space these accounts are using by visiting google.com/settings/storage. Below is a screenshot of my account space allocations (after I had cleaned up things). If you notice I have 19 GB of storage. Somewhere along the line I had somehow acquired an additional 4 GB of space (to give me 19 GB, but I don’t remember what I did to get that).
Gmail will consume space if you send/receive a lot of email with attachments, but it takes years for see it is really impacting your allotted Google account space. I have been using Gmail since it inception (April 1, 2004) and I have used 9+ GBs. I will soon work on a strategy to backup those emails (to my computer) and back the account down to about a years worth of emails. Many people do not save emails, but I do. I will soon post an article on what you can do to backup your Gmail emails to your computer.
Google Drive, items that don’t take up space are: Google Docs, Sheets, Slides, Forms, Sites, and files in “Shared with me.” Other files that you store on Google Drive, such as PDF’s, videos, photos, and any file that is not a native Google file… are counted against your allotted space.
Google Photos is often the culprit of consuming Google Drive space because we take a lot of photos that auto upload from your smartphone; and, today’s smartphones take photos that are of “full resolution” quality that are large in file size. A workaround to this is that Google will allow you to store photos, unlimited for FREE, as long as you allow Google to take that “full resolution” quality photo and convert it to a “high quality” photo. To make sure you are allowing Google to make the conversion, on a computer, go to photos.google.com/settings. Make sure “High quality (free unlimited storage) is selected.
If you see that some of your photos is using space, you can click on “Recover Storage” and those photos that are accumulating space will be converted to “High quality” photos. I did this and took an hour or two before I noticed a difference in my drive space. I hadn’t even realized that I had photos (and videos) that were consuming drive space.
I hope what I posted here gives some insight on how Google manages and allocates your drive space. In summary, Gmail emails with large attachments will eat up space; files that are not created by or converted to the Google Doc file formats will eat up drive space; and, photos that you do not allow Google to convert to “high quality” will eat up drive space.
Thank You for visiting
“What’s On My PC“
Here’s how to can back-up your docs to your computer in real-time with one of Google Drive’s own tools… Visit TNW to learn more…
Today’s Thoughts From Rick – “A Tip When Moving Photos From Google Drive to Google Photos”:
Back in July (2019), Google made a change that has had an impact on many of us and how we store our photos. Prior to that date, you could save your photos to Google Drive and they would show up in Google Photos. After that date, any photos you saved in Google Drive “will not” show up in Google Photos. In essence, Google separated the two services. In the present, if you have photos to upload, upload them directly to Google Photos. The dilemma for many folks, including me, is that I had thousands of photos in Google Drive that I need to transfer or move to Google Photos. Google did provide an avenue to do this in Google Photos. If you go to Google Photos, you will see an upload option and under that option, you now see “Google Drive” and “Computer”.
If you select “Google Drive” you will be taken to “Google Drive” where you can select the photos you desire to upload. This is where the fun begins. Google did not provide an easy way to do this which has me wondering if they wanted you to upload the photos, to begin with (???).
A tip I want to try to explain is this: Typically in a file folder (on a computer), if you select “CTRL-A” in combo on your keyboard, you can select all the files. This does not work in Google Drive where photos are concerned. It only allows you to select the first 50, which is not helpful at all when you have thousands of photos. To get around this, what I found is that, if you hold down the “Shift Key”, select the first photo, let up on the “Shift Key”, scroll to the very last photo, hold down the “Shift Key” again and select the last photo; this will select all of the photos. Even this process is not a quick process and you have to be patient for all of the photos to be selected. Another option is to hold down the “Shift Key”, select the first photo, and while holding the “Shift Key”, scroll to the last photo. As you are holding down the “Shift Key” and scrolling, you will see a count on how many photos are being selected. When done either of the processes as I have stated, click on “Upload” and you will see a dialog box showing the photos being uploaded to the Google Photos. It took me a couple of times to practice this, but it does work.
Tell me why Google did not have an option where you could “select all” photos is beyond me. My goal is to move all my photos from Google Drive to Google Photos to reclaim space on Google Drive. It is my understanding, those photos on Google Drive are now being counted toward space being used if they are left there. If you know of a better way of doing all of this, I welcome the solution(s).
Today’s Tech News Briefs:
Windows 10 build 19033 is rolling out to the “Fast and Slow” rings of the Windows Insider Program; AND, according to the company the version number will be “2004” to prevent confusion with other products, such as “Windows Server 2003.”; Music born from a relentlessly warming planet; AND, “New” Chromebook users can get 3 months of free Disney+…
Today’s Software Pick:
The Great Suspender – This browser extension will make Google Chrome run like butter by suspending tabs you are not using. Highly recommended; especially, if you are someone that opens multiple tabs.
Today’s Android Pick:
Christmas Ringtones 2019 – Is your Android ready for Christmas? If not, you’ve come to the right place. This app has all the Christmas tunes you can think of and then some. Hundreds of Christmas ringtones, preview and install them in seconds. Check daily updates for more.
Today’s “How To” Pick:
Today’s Amazon Deal (don’t know how long this deal will last):
Amazon has the Mission: Impossible 6 Movie Collection Blu-ray + Digital 7-Disc Box Set for $20 with free shipping on $25+ or with Prime…
Thank you for visiting
‘What’s On My PC‘
Notes for Google Drive is a Google Chrome browser extension that allows you to easily create notes from within Chrome that are automatically synced as Documents to your Google Drive account.
* automatically saves to Google Drive as soon as you start typing
* drag and drop reordering of notes
* quick access buttons for opening and editing in Google Drive
* does not require you to be signed into Chrome. This is perfect for when you want to access your notes on work and non-personal computers.
Google Drive on Android now supports encrypted Office files [APK Download]