Learn about secret URL tricks for Google Drive to quickly create direct download links, copy or preview shared files in Dr
If you are like me, I am often looking up the meaning of words or to check a word for the correct spelling. If you are like me, then check out the (recently updated) “Google Dictionary” browser extension for Chromium based browsers (such as Chrome, Edge, Brave, Vivaldi, etc…).
Once the extension is installed you will be able to double mouse click on a word and the definition of that word will pop up or you can click on the extension’s toolbar icon to look up a word (for the definition and spelling).
This is one of those extensions, if you do a lot of writing, that is a must-have…
You are probably wondering, ‘Why would I want to create download links from uploaded Google Drive Files or Folders?’.
From a personal (and business) stand point, being able to send a Google Drive file and not have to worry about if the receiver can figure out how to download it is a major plus. There are many reasons why creating a direct link to a file is useful, and luckily there is an easy way to do this. It is called “G-Drive Linker“.
G-Drive Linker is a utility that can turn any single link download into a professional direct link without the distraction of Google Drive popping up. No more confused customers not knowing how to download their files. With G-Drive Linker simply paste your shareable link from Google Drive into the open box and your URL is automatically converted into a single link download that anyone can access. The documents are downloaded without any Google Drive window popping up, keeping all of your other files secure! Once the “direct download links” are created, you can then export the links into a shared CSV spreadsheet. This spreadsheet can be opened with any spreadsheet application or even a basic text editor, ensuring that anyone can view and download your shared files.
The developer of “G-Drive Linker” (Gray Technical) had reached out to “What’s On My PC” and asked if I would do a post on this product. If you visit “Gray Technical” web site you will find they have many business related software products that range from graphic design, cad software, excel software and utility software.
Try G-Drive Linker today and see how how much time you can save!
The first five times are free!
Two factor authentication is normally set up with a phone number. When you sign in to an account secured with 2FA, a code is sent to your phone and the code needs to be entered on the sign in page in order to get into the account. The only problem is that if someone really wants to get into your account, a phone number isn’t the best tool to use to secure it. You can use alternative methods for 2FA. If you’re using it for Gmail, you can use the Google Authenticator app. Here’s how to set it up for a Gmail account.
When performing search inquiries using “Google Search”, 99% of the time we just start typing the first thing that comes to mind. Oftentimes, we may know specifically, a phrase (exact wording) that may be contained in whatever it is we are looking for. If that is the case, simply type the phrase enclosed in quotation marks and Google will yield results with the same words in the same order as what you had typed in the quotes. Very powerful…
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“What’s On My PC“
Google is cracking down on apps on the Google Play Store with the most obnoxious ads. The company today announced it had removed ‘nearly 600’ apps from the Play Store – banning them from monetizing ads too – for their disruptive advertisements.
Gmail’s search is getting a significant update that will allow users to more easily narrow results to help them find a specific email. Before today, users could type in search filters by hand (e.g. label:work, has:attachment, from:firstname.lastname@example.org, etc.) or use the drop-down box to perform an advanced search. But these options were less obvious, cumbersome and therefore under-utilized by many Gmail users. With the upgraded version of Gmail search, new filters — which Google calls “search chips” — will appear directly below the search box for simple, one-click access.
You can add forwarding to an email account where every email that is sent to a particular account is automatically sent to a different one. This applies to all emails however if you want to automatically forward messages from a specific address, but not all of them, Gmail has a built-in tool for the job.
When visiting the Earth View site, move your mouse pointer to the top or side of the screen to make the various controls visible. These satellite landscape views make awesome wallpaper backgrounds. There is even a mode called “Leanback Mode” where it will automatically go through the thousands of landscape views as a slideshow.
Earth View is a collection of thousands of the most striking landscapes found in Google Earth. Humans have only been able to see the planet from space for the last 50 years. Yet something encoded in us long ago reacts when we see the world at this unprecedented scale. The enchanted and sometimes surreal landscapes of Earth View have the ability to elevate our minds from our tiny screens to outer space. Hopefully, this can also move us to care more deeply about our fragile planet.
Source: Earth View from Google
Recently I have been working to clear out my Gmail account to stay under the space quota I am allocated at Google. I am someone that saves every email that I send and receive. In my focus of accomplishing this task I recently posted two articles that may be helpful to people who are in the same boat I am in. Both of these articles will help you understand the Google process and what you need to do manage the FREE space you are allocated. Once you surpass the FREE space allocation, Google wants to “sell you” additional space at a subscription rate.
One of the questions I had when I started this cleaning out process was is there a way to download and save my old Google Gmail emails?
Google will tell you to go to their “Google Takeout” site where you can select and download all of your data (not just emails). That may sound easy, but I have found is that Google packages up your data, whether it is photos or emails, and wraps up that data in downloadable zip files that lack no organization whatsoever and 99% of people will not understand how to do this anyway. Is this a tactic to push people toward buying more space? Don’t know, but looks like a messy process to me and will only waste your time.
Best Method I Found To Download and Archive Your Gmail:
The method I use to download and archive my Gmail is a third party software application (that is FREE) called MailStore Home.
This is a great way to “bulk delete” (clean out) a Gmail account when you are near your allotted space limit. Thank you to Laptop Mag for these instructions.
In the search bar, you can type the date in a YYYY/DD/MM format to filter out emails before a certain date. If you type before:2014/01/1, you’ll see a list of all of the emails you received prior to Jan. 1, 2014. You can also search by how old emails are. If you type older_than:1y, you’ll receive emails older than 1 year. You can use m for months or d for days, as well. If you want to delete them all, click the Check all box, then click “Select all conversations that match this search,” followed by the Delete button.
When signing up for a Google account you get 15 GB of storage space in the cloud. That space is shared by Gmail, Google Drive and Photos. If you have a Google Account you can see what space these accounts are using by visiting google.com/settings/storage. Below is a screenshot of my account space allocations (after I had cleaned up things). If you notice I have 19 GB of storage. Somewhere along the line I had somehow acquired an additional 4 GB of space (to give me 19 GB, but I don’t remember what I did to get that).
Gmail will consume space if you send/receive a lot of email with attachments, but it takes years for see it is really impacting your allotted Google account space. I have been using Gmail since it inception (April 1, 2004) and I have used 9+ GBs. I will soon work on a strategy to backup those emails (to my computer) and back the account down to about a years worth of emails. Many people do not save emails, but I do. I will soon post an article on what you can do to backup your Gmail emails to your computer.
Google Drive, items that don’t take up space are: Google Docs, Sheets, Slides, Forms, Sites, and files in “Shared with me.” Other files that you store on Google Drive, such as PDF’s, videos, photos, and any file that is not a native Google file… are counted against your allotted space.
Google Photos is often the culprit of consuming Google Drive space because we take a lot of photos that auto upload from your smartphone; and, today’s smartphones take photos that are of “full resolution” quality that are large in file size. A workaround to this is that Google will allow you to store photos, unlimited for FREE, as long as you allow Google to take that “full resolution” quality photo and convert it to a “high quality” photo. To make sure you are allowing Google to make the conversion, on a computer, go to photos.google.com/settings. Make sure “High quality (free unlimited storage) is selected.
If you see that some of your photos is using space, you can click on “Recover Storage” and those photos that are accumulating space will be converted to “High quality” photos. I did this and took an hour or two before I noticed a difference in my drive space. I hadn’t even realized that I had photos (and videos) that were consuming drive space.
I hope what I posted here gives some insight on how Google manages and allocates your drive space. In summary, Gmail emails with large attachments will eat up space; files that are not created by or converted to the Google Doc file formats will eat up drive space; and, photos that you do not allow Google to convert to “high quality” will eat up drive space.
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“What’s On My PC“
Chrome OS clearly borrows from many established Android elements as well, so as the OS continues to grow and add new features, I’m a fan of Google adding things that have already shown themselves as useful to users regardless of the operating system. That is what we’re seeing being tested today, thanks to a keen eye by 9to5 Google finding reference to a feature coming to Chrome OS that has existed on Macbooks for quite some time: hot corners.