by Rick Robinette @ Tech News for You
If you have an account with Google, such as through a Gmail account, it is important to know that you have FREE access and use of Google’s many apps. Apps you may have heard of are Google Photos, Google Docs, Google Sheets, etc… ; but, there is one app that I personally find that people overlook and that app is Google Keep.
In my opinion, Google Keep is the golden nugget. Google Keep is a notetaking app that assimilates the paper sticky notes that you find at work. It is a cross platform application that will work on any computer, smartphone or tablet and it is geared strictly toward notetaking where you can easily and quickly add notes, reminders, bookmarks, lists, drawings, photos, and recorded audio. You can even share notes with others. For example, my wife and I share a grocery list and use Google Keep for shared reminders. If you haven’t tried Google Keep Notes, I encourage you to give it a try.
Now that I have that out of the way, this article is really geared toward people that are already using Google Keep and to those who use it on a regular basis where they have numerous notes accumulated. I am one of those people. I have tried every notetaking app that is out there and every time, I return to Google Keep. At this point I probably have saved a couple thousand notes over a period of years. The one question I had when I started using Google Keep was, “Is there a way to backup your notes?“. When Google Keep was first introduced it was limited in ways to backup your notes, but today I can attest that you can easily back up your notes either in a batch or each note separately. In my case, I will occasionally backup all my notes as a batch and on special occasions where notes that are really important I will back them up individually. The really good part about this is that your backups are transparently saved to your Google Drive inside a Google Doc.
Here is “how to” backup your Google Keep notes from your computer:
- Open Google Keep on your computer
- Hover your mouse pointer over a note and you should see a “check mark” in the upper left corner of the note. Click on that check mark to bring that note into focus or to select it. NOTE: To select all your notes for backup, hit “Ctrl – A” to select all your notes. If you have notes in archive, you will have to do the archive separately.
- Once the note (or notes) is brought into focus, go to the top right corner of Google Keep, click on the three vertical dots, and select “Copy to Google Docs”.
- The note (or notes) that you selected will be copied and inserted into a Google Doc (Google Document) that will automatically be saved to Google Drive. If you go to Drive, you will find a Google Doc with the same title as the note. If you backed up multiple notes, it will be saved in one Google Doc and titled “Google Keep Document”. Once it is in the Google Doc format you can do many things with the note at that point (i.e. can download the note, add to the note, etc).
This pretty much sums up “how to” backup a Google Keep Note (or a batch of notes) from your computer. It is not anything elaborate; but, compared to the many notetaking apps I have tried, Google Keep has one of the better backup options and some of the other notetaking apps really have no streamlined user friendly options for backing up notes.
Here is “how to” backup your Google Keep notes from your Android phone (same or similar process may apply to Google Keep on the iPhone):
- Open the “Google Keep” app on your phone…
- Long press on the note (or notes) you want to backup. You will see a darkened border around the selected note or notes.
- At the top right corner of the “Google Keep” app, tap on the three vertical dots.
- Select “Copy to Google Docs”.
- Just like the instructions for the computer, the note (or notes) that you selected will be copied and inserted into a Google Doc (Google Document) that will automatically be saved to Google Drive. If you go to Drive, you will find a Google Doc with the same title as the note. If you backed up multiple notes, it will be saved in one Google Doc and titled “Google Keep Document”.
I hope these instructions have proven to be helpful. As I mentioned before, I have tried all of the notetaking apps that are out there, but for everyday use, you cannot beat Google Keep. If you dig deeper, you will find that Google Keep works hand in hand with your Gmail and Google Tasks.
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